Case Study: Technology
Automating in the back office to support scale and reduce costs by up to 50%
IT company taps HGS’s robotic process automation (RPA) expertise to transform 25+ processes with 70+ bots
At a glance
- Client since November 2017
- Back-office solutions
- Robotic process automation
- Delivery from Bangalore, India
The solution
Delivering design thinking and automation
How we do it
Post the highly successful pilot implementation, the client officially tasked HGS with deploying the process. HGS began working on a number of processes in less than a year, fast-tracking multiple client processes. Today, HGS supports multiple automation phases: design, development, deployment, change management, control room monitoring and maintenance. We have innovated design thinking approaches and provided customized, tailor-made back-office automation solutions, improving the efficiency of their processes. With the success of our initial pilot, the client trusted HGS to deploy RPA across the all the other processes.
HGS and the client’s journey has continued with increasing trust and transparency. The client has set up a transformation COE after partnering with HGS, which is a major highlight in a client and solution provider partnership. The client and HGS teams are well aligned, from governance to strategy, including, continuous communication and frequent face-to-face meetings with the client. The client company’s executive members are part of the governance committee that is involved in addressing challenges in the partnership signaling deep commitment and involvement of the client.
Business result
HGS’s design thinking and automation approach and expertise have benefitted the client across numerous processes. We have automated multiple processes which has resulted in better turnaround time due to 24/7 operations, improved average handle time, and reduction in touch time—all to significantly improve efficiency.
Automated multiple processes across verticals such as F&A, HR, sales, and procurement
How we do it
HGS chose a mix of low-, medium-, and high-complex processes across different verticals to cater to different stakeholders. The complexity mix also ensured that some outcomes were delivered faster due to the nature of the complexity thereby help build stakeholder confidence. HGS delivered faster deployments and showcasing of outcomes faster than expected. In turn, this built a solid foundation for the future roadmap.
The processes were carefully chosen to ensure maximum re-usability and higher impact. The focus was to ensure that reusable components were built across processes by breaking the modules to suit replication model. This aimed to ensure faster development and deployment with lesser efforts. The added value is to help scale the automation activities sooner than expected. All the automation done was designed for a zerotouch model where the bot runs everything end to end with no manual intervention, this further gives the client to run at any given time of the day including off business hours. The bot’s capacity was carefully studied and utilized effectively so as to get the maximum of the run time. Add to this a self-sufficient fall out process was built for a careful hand off to operations team.
Business result
With HGS’s help, the client now has automation across verticals and processes—from sales to sales report generation and claims management. This partner now has stringent control for automation of price comparison of products across different retailers to provide essential actionable insights to the marketing team. This upstream-downstream impact includes intelligent automation to extract information from unstructured and semi structured data sources in order to carry out the transaction process. This more robust process now extracts information from data sources such as invoices, bank statements, payment statements, and checks.
Results
Up to 50% projected cost reduction
~ 25+ client processes automated
The way forward
HGS has set the bar high for future success of this partnership, with cognitive automation already underway where we have provided artificial intelligence (AI) to enable processing of unstructured data that cannot be read/ processed by a normal bot. We are now in the process of taking this to the next level to deploy highly complicated solutions across other areas involving NLP, analytics, etc. The sky is the limit for HGS to deliver even more sustainable business impact for this technology client partner.
