Top 8 ChatGPT Prompts for CX Improvement

ChatGPT has taken the world by storm with its impressive capabilities of generative AI. With its unbelievable human-like responses and inevitable evolution, this AI model has strengthened the speculations that AI will someday take over human jobs. Its effect can already be seen across several job roles, and the customer service industry is no exception.

However, human interaction is invaluable in the CX industry, and despite the human-like capabilities in generative AI tools, emotional intelligence and empathy are lacking in so many ways. So, customer service teams can learn to tap into ChatGPT’s potential to upgrade themselves with time and still prove to be indispensable and irreplaceable amidst disruptive technology.

ChatGPT can be used as a virtual assistant, and customer service teams can be trained to use it as a tool and effectively tackle various customer service challenges. To get you started, we have curated several ChatGPT prompts for CX improvement that will help leverage the AI tool to its best.

What is a ChatGPT prompt, and how can it be used in customer service?

The ChatGPT model possesses the capability to understand sentiments and context. Based on the input you feed it, it produces an accurate and relevant response. This input is what is known as a ChatGPT prompt. In simpler terms, ChatGPT prompts are the questions that are asked to ChatGPT.

ChatGPT prompts allow for conversations to flow seamlessly between generative AI and humans. More elaborate and contextual prompts produce better results. Hence, agents can be trained with expertise in various ChatGPT prompts to quickly address customer issues and recurring customer queries.

How can ChatGPT prompts enhance customer experience?

Implementing ChatGPT for optimized CX should be considered from two different angles. It can either be directly integrated into the customer service operations or be used as a CX tool by customer service representatives to streamline their work with total control over customer communication.

To be able to use ChatGPT as a tool effectively, it entirely depends on the quality of the ChatGPT prompts used. While many ChatGPT scripts are available, their use and limitations must be carefully taken into account.

The real-time applications of ChatGPT can quickly help agents out of sticky situations through the use of relevant prompts, increasing the resolution rate and significantly reducing the average handling time, thus resulting in a higher customer satisfaction rating.

The following are some of the best ChatGPT scripts for customer service.

Handling customer support or service inquiries

Customer service agents can take the help of ChatGPT’s vast language patterns and communication styles database to get example phrases that can be used to display empathy to customers. This approach ensures that the agents are able to deliver more personalized customer service efficiently.

1. Empathy phrases

Prompt: Act as a customer service agent and generate 3 phrases to display empathy to a customer who had a negative experience with our business.

2. Tactful responses to customer requests

Prompt: Act as a technical support agent in [company]. An existing customer wants to know about [a product or service the company offers] and shares an idea for the product. You cannot promise the execution of the request, but you have to honor the customer’s interest and effort. Generate a conversation.

3. Conversion of potential customers

Prompt: Act as an online sales executive. A potential customer has called to inquire about [product/service]. Design a conversation to convert the call into a lead.

Assistance with billing and payment queries

For billing and payment inquiries, add a brief on the company’s billing or payment policy, and prompt ChatGPT to generate a response to the issue at hand.

4. Explain the billing model to customers

Prompt: The billing model of the company is subscription-based. $100 per month. $1000 per year. Offers and discounts are available. EMI option is available.

A customer has asked about the billing cycle. Assist them as a customer service agent.

5. Resolve billing issues

Prompt: A customer claims their previous bill is still showing as due even after payment has gone through. How can you assist the customer with the bill payment history?

Likewise, it is also possible to utilize ChatGPT to help customers update their payment information for smoother billing cycles and transactions.

Customer feedback request

ChatGPT prompts can be used to ask relevant feedback questions, generate feedback forms, or create feedback surveys with thank-you notes.

6. Feedback survey templates

Prompt: Create 3 variations of customer feedback survey templates with a nice thank you note.

 Customer sentiment analysis

Using Natural Language Processing (NLP) techniques, ChatGPT can analyze customer sentiment from specific data. It is capable of identifying keywords, phrases, and tone of voice. By analyzing the language used in customer feedback, ChatGPT can analyze customer feedback and immediately determine the overall sentiment of the message.

7. Analyze customer sentiment from conversations

Prompt: Analyze customer sentiment from the following email: “Hi there, I recently purchased a toy from your online store, but I am very disappointed with its build quality. I’ve tried reaching out to customer service to request a return, but I haven’t received any response. Can you please help?”

ChatGPT can also Identify mentions that need replies, generate a suitable response as a contact center agent, and categorize the mentions based on the sentiments.

Summarize conversations

8. Summarize conversations between agent and customer

ChatGPT can summarize long conversations or detailed notes into main points or key takeaways based on the content provided. However, reviewing the response is always a good idea as the generated summary may not always be perfect.

Prompt: Summarize this long conversation:

Customer: Hello, I’m an existing customer of [company], and I’ve been using your products for a while. I wanted to know more about [product or service company offers]. Can you provide some information?

Technical Support Agent: Hello! I’m glad to hear you’re interested in [product or service]. It’s great to have a loyal customer like you. [Product or service] is designed to [briefly explain the main features and benefits of the product or service].

Customer: That sounds promising, but I also had an idea about [a specific feature or improvement].

Technical Support Agent: Thank you for sharing your idea with us! We really value customer feedback, and your input is important to us. Could you please tell me more about your idea and how you envision it improving [product or service]?

Customer: Sure! I was thinking that if [specific feature or improvement] could be added, it would make [product or service] even more user-friendly and efficient.

Technical Support Agent: That’s an interesting suggestion, and I appreciate your creativity. While I can’t make any promises about the implementation of specific features, I’ll certainly pass your idea along to our product development team. They regularly review customer feedback like yours to enhance our products. Your input could help shape the future of [product or service].

Customer: That’s great to hear. I’m looking forward to seeing how [company] continues to improve its offerings. Thanks for your help!

Technical Support Agent: You’re welcome! We’re always striving to provide our customers with the best products and services, and your feedback is invaluable in that process. If you have any more questions or ideas in the future, please don’t hesitate to reach out. We’re here to assist you.

The above ChatGPT prompts can be further modified to suit the agent’s requirements and incorporated into the workflow.

While AI tools can accelerate businesses by improving their customer service and fostering long-lasting relationships with customers, it’s crucial not to rely entirely on them. AI language models like ChatGPT can only do so much. Complex requests, nuances in language, and emotional intelligence can only be expected from human agents. Therefore, choosing the right mix of automation and human interaction for a business is key.

Connect with our experts to see how you can leverage generative AI for your business.